Working With Shadyy AI: Ownership & Handover
Know who owns each part of the workflow and how your team will operate it.
Plan account access, workflow documentation, data export and handover arrangements for a custom Shadyy AI project.
Separate the assets in your project
A custom workflow can involve your business data, third-party accounts, configuration, source code and supplier components. Their ownership and licences may differ. Record the agreed treatment of each in the proposal and contract; this page does not grant ownership or licensing rights.
Establish account and access responsibilities
Identify who holds each vendor account, who pays recurring charges and who can authorise access. Discuss appropriate permissions and how access will be removed when responsibilities change. Avoid relying on a shared personal account for an essential business process.
Define the documentation you need
A useful handover can include the workflow map, field definitions, approval rules, known limitations and operating instructions. Specify which documents are deliverables, who keeps them current and how a new team member will learn the process.
Agree the acceptance handoff
Name the business owner who checks the agreed test cases and accepts the release. Record unresolved issues and excluded functionality. Decide who handles the first production exceptions and how staff report an incorrect output or failed action.
Plan changes and an eventual exit
Discuss export formats, accessible records, third-party dependencies and any assistance required to transfer operations. Confirm which components can be transferred, reused or modified under the agreement. Do not assume that every vendor subscription or proprietary component is transferable.
Prepare your questions before commissioning
Bring your internal procurement requirements, preferred account ownership and documentation expectations to the scoping discussion. Ask for written inclusions and exclusions. Ownership, retention and transition support are project-specific contractual matters.
Discuss project handover
Share your business context, current tools and the decisions you need to make. Confirm fit, scope and responsibilities before committing to a project.